Keyring
Triages tenant messages, dispatches contractors, tracks renewals and inspections, and keeps landlords informed without you writing the email.
What Keyring takes off your desk.
Tenant messages triaged
Sorted by what the tenancy says, not by who shouted loudest — and never by a legal position it invented.
Contractors dispatched
Briefed with the issue, the access arrangement and the window, so nobody rings back for the door code.
Renewals and inspections
Nothing lapses. Dates tracked, paperwork drafted ahead of time, actions given an owner.
Landlords informed
One clear note per event, with the cost already worked out, written for you to send.
From morning rush to evening wrap.
You don't manage the agent. You delegate, and it reports back — with everything it touched on the record.
Flat 4 has no hot water. Handle it.
- Checked Flat 4. Tenancy active, boiler last serviced in March by Harding.
- Read the tenancy record. Loss of hot water is an emergency on those terms, same-day attendance.
- Access is on file: the tenant works from home and will admit with an hour's notice.
- Briefed Harding and asked them to confirm a window this afternoon.
- Drafted the tenant update and the landlord note, and left both for you.
Harding briefed for this afternoon, pending their confirmation. Tenant update and landlord note drafted — both waiting on you.
Nothing sent. Logged against the property file, with the landlord's $400 standing authority noted against the repair.
- Follow Up Boss
- Google Calendar
- Gmail
- Drive
Independent property managers carrying their own portfolio and their own phone.
Agencies with a maintenance desk and an out-of-hours team already staffed.
Every action, on the record.
Held actions wait for you. Blocked ones never ran. Open a row to read the reasoning.
Reading your own message threads is always allowed under your default policy. No approval needed, and it is still written to the log.
Read-only lookup against the MLS connection you authorised at setup. Nothing was written or shared.
Your policy holds every outbound message to a client for approval. The draft sat in the thread until you replied “send”.
Released by you at 07:44 with a one-word reply. The exact text that was sent is stored against this entry.
Calendar holds on your own diary are pre-approved. Invitations to other people are not — that is a separate rule.
Open any row to see why the agent did it.
Triages tenant messages, dispatches contractors, tracks renewals and inspections, and keeps landlords informed without you writing the email.
Start now Or reserve access firstBring your own model key and take $15 a month off. Every plan includes the managed runtime, the audit layer, and the curated skill catalog — see pricing. Pro comes with one bundle. If yours is already spoken for, Keyring is $59 a month on top — and Pro+ carries several without one.
The things people ask about Keyring.
Does it work with my property-management software?
Not yet. Keyring connects to Follow Up Boss, Google Calendar, Gmail and Drive today — it does not read a property-management or accounting platform. Tenancy details come from the record you keep and from you. More integrations come through the beta, prioritized by what members actually use, so tell us your stack during onboarding.
How does it decide what is urgent?
From the tenancy and your own priority rules, read off the property record — not from a legal category it worked out itself. Loss of heating or hot water, water ingress and anything about safety go to the top; a chipped tile does not become urgent because it was reported angrily. If the record does not say, it asks you rather than deciding.
Does it know the law where I operate?
No, and it is built not to pretend. It never states a repair category, a statutory response time, a notice period, a deposit rule, or what a landlord or tenant is entitled to — not even when a tenant asserts one at it. Where a timeframe or an obligation belongs in a message, it is your wording from the tenancy agreement or your own advice. Anything needing a legal answer comes back to you.
Will it let a contractor into a property?
No. It briefs the contractor with the access arrangement you have on file and tells the tenant who is coming and when — it never instructs anyone to enter, never implies a tenant agreed to access they have not, and never commits a tenant to a window without asking you first.
How does it handle arrears?
Carefully. An arrears reminder states the balance, the period and how to pay, in plain language — no threats, no mention of eviction, court, bailiffs or credit files, and no deadline you did not give. If the tenant has already explained a difficulty, that comes to you rather than into a template: an arrangement is your decision, not a draft.
What does the fee math cover?
The management statement. Give it the rent and your percentage (or a flat fee), a tenant-find fee as a percentage of the annual rent or a flat figure, a renewal fee, maintenance at cost with your markup where your agreement allows one, and any line items like inventory or certificates — and it returns the charges, the discount and tax if you apply them, the total, and the landlord’s net for the period. It never sets a fee, and it never touches client money.
Can I cancel anytime?
Yes. Cancel from the dashboard, no questions asked. Your data exports on request — full activity log, every saved note, every draft.
Earn the queue.
We open one bundle at a time. Reserving tells us Keyring is next for you.
No card, no call. One email when your bundle opens.